Ad-Hoc Secure Mail with Outlook Plugin

Watch this Secure Email video

The Secure Mail module in GoAnywhere Services™ allows your employees to send messages and files as secure "packages" on an ad-hoc basis. Recipients will get an email with a unique link to each package, allowing them to download the message and files through a secure HTTPS connection. This is a great alternative to regular email since there are no file size or file type restrictions.

A Secure Mail package can be sent to multiple individuals, in which each recipient will receive a unique link for security and tracking purposes. Packages can additionally be protected using passwords.

GoAnywhere Services : Ad-Hoc Secure Mail

Secure Mail features include:

  • Secure Mail can be sent from within the user's browser or from Microsoft Outlook
  • No file size limitations or file type restrictions. Multiple files can be sent at once
  • Includes options to set expiration dates and maximum downloads
  • Random URL links are generated for each package recipient using UUID tokens
  • Packages can additionally be secured using a password (system-generated or user-specified)
  • Recipients do not have to deal with keys or certificates
  • Certified delivery; recipients can be required to register before accessing a package
  • Files are transferred over a secure HTTPS connection
  • Sender can choose to receive notifications when packages are read
  • Packages can be "recalled" by the sender to make unavailable to recipients
  • The recipient can be allowed to reply to the sender with their own message and files
  • Files and messages are stored in encrypted format on disk
  • Each user has an address book to store frequently used contacts and email groups
  • Customizable templates allow rebranding messages with your own logo, colors, fonts, etc.
  • View audit trails of all package activity (e.g. when sent, when opened, when downloaded, etc.)

GoAnywhere Services is installed within your network, so your organization will keep localized control over the Secure Mail settings, packages and audit trails. Files will remain on your system until they are downloaded by the recipients; the files are not hosted by a 3rd party. Your employees can authenticate against an existing Active Directory (AD), LDAP or IBM i system within your network.

Compose a Message

Messages can be composed through the GoAnywhere browser-based interface or by using the GoAnywhere Outlook Plugin.

With the Outlook Plugin, the user would compose the message in Microsoft Outlook as normal.  When ready to send, the user would click on the new "Send Secure Mail" button to pass the message through the GoAnywhere Services™ Secure Mail module. Rules can be set to automatically use Secure Mail whenever the user sends large file attachments using the regular Outlook "Send" button.

Outlook Secure Email Plugin
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Secure Mail can also be sent from the user's browser using a secure HTTPS web page. Several customizable options are available on the form. Example:

Compose Secure Email
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The allowable package options and defaults can be controlled through global settings. For instance, you could turn off the user's ability to include passwords in the email notifications.

Email Notification

Each recipient of a Secure Mail package will receive a notification via email. The notification will show the message subject, a summary of the attachments and a link for downloading the files in the package. The email below was generated for a recipient.

Compose Secure Email
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Secure Download

When a recipient clicks on the link in the notification email, it will open the download page over secure HTTPS protocol. The recipient can then just click on the files to download or open. If certified delivery is enabled, then the recipient will first be required to register an account with a valid user id and password.

Download Secure Message
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Administration

Secure Mail settings, packages and audit logs are managed within the GoAnywhere Services browser-based administrator. To minimize disk space usage, GoAnywhere Services can automatically purge packages when they expire or when they meet their maximum download count.


GoAnywhere Services can be installed onto Windows, Linux, IBM i, AIX (pSeries), UNIX, HP-UX, Mac OS and Solaris platforms.  IBM i is also referred to as System i, iSeries, as400, as/400 and i5.