Ad-Hoc Secure Mail
The Secure Mail module in GoAnywhere Services™ allows employees and other authorized users to easily send files (packages) to other individuals on an ad-hoc basis. Recipients will get an email message with a unique link to the package, which will allow them to download the files through a secure HTTPS connection. This is an ideal alternative to regular email, which can be unsecure and restrictive on file sizes and types.
A Secure Mail package can be sent to multiple individuals, in which each recipient will receive a unique link for security and tracking purposes. Packages can additionally be protected using passwords.
Secure Mail features include:
- Multiple files can be attached to a single package
- No file size limitations or file type restrictions
- Includes options to set expiration dates and maximum downloads
- URL link for each package is randomly generated using a universally unique identifier (UUID)
- Packages can additionally be secured using a system-generated or user-specified password
- Recipients do not have to deal with keys or certificates
- Files are transferred over a secure HTTPS connection
- Sender can choose to receive notifications when packages are read
- Sender can "recall" packages to make unavailable to recipients
- Customizable templates allow rebranding messages with your own logo, colors, fonts, etc.
- View audit trails of all package activity (e.g. when sent, when opened, when downloaded, etc.)
GoAnywhere Services is installed within your network, so your organization will keep localized control over the Secure Mail settings, packages and audit trails. Files will remain on your system until they are downloaded by the recipients; the files are not hosted by a 3rd party. Your employees can authenticate against an existing Active Directory (AD), LDAP or IBM i system within your network.
Compose a Message
The Secure Mail module can be accessed from the user's browser by first logging into the Web Client within GoAnywhere Services. The user can then create and send new packages using the "Compose" form. Several customizable options are available on the form. Example:
The allowable package options and defaults can be controlled through global settings. For instance, you could turn off the user's ability to include passwords in the email notifications.
Email Notification
Each recipient of a Secure Mail package will receive a notification via email. The notification will show the message subject, a summary of the attachments and a link for downloading the files in the package. The email below was generated for a recipient.
Secure Download
When a recipient clicks on the link in the notification email, it will open the download page over secure HTTPS protocol. The user can then just click on the files to download or open.
Administration
Secure Mail settings, packages and audit logs are managed within the GoAnywhere Services browser-based administrator. To minimize disk space usage, GoAnywhere Services can automatically purge packages when they expire or when they meet their maximum download count.
GoAnywhere Services can be installed onto Windows, Linux, IBM i, AIX (pSeries), UNIX, HP-UX, Mac OS and Solaris platforms. IBM i is also referred to as System i, iSeries, as400, as/400 and i5.
